AcademicsAdministrationEnvironmental Health and SafetyFacilities ManagementFinanceGovernanceHuman Resource ManagementInformation ManagementInformation TechnologyLegalMarketing and CommunicationsProcurementRegistrarResearchRisk ManagementSecurity ManagementStudent Services
This is the "Records Classification and Retention Schedule" page of the "Records Management" guide.
Alternate Page for Screenreader Users
Skip to Page Navigation
Skip to Page Content

Records Management   Tags: classification, records management, retention  

Last Updated: Mar 8, 2016 URL: http://cna-qatar.libguides.com/RecordsManagement Print Guide RSS UpdatesEmail Alerts

Records Classification and Retention Schedule Print Page
  Search: 
 
 

What is a records classification and retention schedule?

A records classification and retention schedule provides the organizational structure and length of time to keep or dispose of records. We use a functional classification scheme that is based on the functions and activities rather than the subjects or departments.

The retention period may specify authorized destruction, transfer to the Archives for permanent preservation or another institution.

We have based our classification and retention schedule on the Newfoundland and Labrador Provincial government guidelines, known as C-RIMS and RRDS, as well as, Qatari legal requirements and Canadian legal requirements, industry standards, and the needs of our College community.

 

Records Classification Structure

The recods classification and retention schedule is currently under development. Please contact College.Archives@cna-qatar.edu.qa if you have any questions or suggestions for improvement.

The full version including legal citations and regulatory guidelines is available on MyCNAQ (Excel spreadsheet).

We have organized the records into 17 functions, each with record series based on activities.

AC ACADEMICS

AC-01  

 Program Development

AC-02  

 Accreditation and Articulation

AC-03  

 Teaching and Learning

AC-04  

 Student Coursework

AD ADMINISTRATION

AD-01 

 Policies and Procedures

AD-02 

 Correspondence – Routine

AD-03 

 Meeting Minutes – Committees and Working Groups

AD-04 

 Meeting Minutes – Other

AD-05 

 Strategic Planning

AD-06 

 Project Management

AD-07 

 Event Planning

AD-08 

 Business Licenses, Permits and Certifications

EV ENVIRONMENTAL HEALTH AND SAFETY

EV-01 

 Chemical Inventory

EV-02 

 Environmental Health and Safety Programs

EV-03 

 Hazardous Waste Management

EV-04 

 Accident and Injury

EV-05 

 Exposure

EV-06 

 Environmental Testing and Monitoring

EV-07 

 Medical Records – STAFF

EV-08 

 Medical Records - STUDENTS

FM FACILITIES MANAGEMENT

FM-01 

 Architectural Drawings and Specifications

FM-02 

 Building Permits

FM-03 

 Transportation and Vehicle Management

FM-04 

 Housing and Accommodations

FM-05 

 Laboratory and Shop Equipment

FM-06 

 Maintenance, Repair and Inspection

FM-07 

 Equipment Rentals

FM-08 

 Facility Rentals

FM-09 

 Parking Administration

FM-10 

 Assets Management

FN FINANCE

FN-01 

 Cash Management / Banking

FN-02 

 Accounting

FN-03 

 Budgets

FN-04 

 Funding and Investments

FN-05 

 Financial Reporting

FN-06 

 Taxes

FN-07 

 Trusts and Endowments

FN-08 

 Payroll

GV GOVERNANCE

GV-01 

 Constitution and Governing Bodies

GV-02 

 Board Meetings

GV-03 

 Audits

HR HUMAN RESOURCE MANAGEMENT

HR-01 

 Employee Records

   HR-02 

 Recruitment and Hiring

HR-03 

 Compensation and Benefits

HR-04 

 Scheduling

HR-05 

 Training and Development

HR-06 

 Labour Relations

HR-07 

 Personnel Management

IM INFORMATION MANAGEMENT

IM-01 

 Data Management

IM-02 

 Records Management

IM-03 

 Archives Management

IM-04 

 Library Management

IM-05 

 Access and Privacy

IT INFORMATION TECHNOLOGY

IT-01 

 Information Security

IT-02 

 Installed Systems and Applications

IT-03 

 Infrastructure and Network management

IT-04 

 Helpdesk Services

IT-05 

 Disaster Recovery

IT-06 

 IT Equipment and Maintenance

LG LEGAL

LG-01 

 Litigation and Claims

LG-02 

 Third Party Discovery

LG-03 

 Legal Opinions

LG-04 

 Contracts and Agreements

LG-05 

 Compliance

LG-06 

 Intellectual Property

MK MARKETING AND COMMUNICATIONS

MK-01 

 Communications

MK-02 

 Marketing

MK-03 

 Sales

MK-04 

 Graphic Design and Media

PR PROCUREMENT

PR-01 

 Purchasing – General

PR-02 

 Purchasing – Capital Projects

PR-03 

 Supplier Management

RE RESEARCH

RE-01 

 Research Development

RE-02 

 Rejected Proposals

RG REGISTRAR

RG-01 

 Student Records

RG-02 

 Admissions – Applicants who DO NOT Matriculate

RG-03 

 Enrolment

RG-04 

 Academic Scheduling

RG-05 

 Academic Records

RM RISK MANAGEMENT

RM-01 

 Insurance

RM-02 

 Risk management

SM SECURITY MANAGEMENT

SM-01 

 Security – General

SM-02 

 Security – Investigations

SM-03 

 Security – Video Surveillance

ST STUDENT SERVICES

ST-01 

 Student Academic Support

ST-02 

 Alumni Relations

ST-03 

 Student Life and Activities

Description

Loading  Loading...

Tip